MISys Manufacturing Integration with QuickBooks Online, Enterprise | All-In-One Demo

As a QuickBooks consultant, I often work with clients who have intensive manufacturing needs but may not be ready to invest in a full manufacturing ERP. That's where MISys Manufacturing comes in. In this article, I will be discussing the integration of MISys with QuickBooks Online or QuickBooks Enterprise and the five reasons why manufacturers choose this solution.

During my conversation with Daryl from MISys Manufacturing, he explained that MISys is a deep manufacturing add-on specifically built to work with QuickBooks. The integration between the two systems is cooperative, with QuickBooks handling accounting and sales while MISys handles operations management. By working together seamlessly, manufacturers can benefit from an all-in-one solution that provides production recommendations, inventory control, cost tracking, and more.

Overview of MISys Manufacturing

MISys Manufacturing is a manufacturing add-on that is specifically built to work with QuickBooks. It is designed for companies that have intensive manufacturing needs but are not yet ready to spend six figures on a full manufacturing ERP. MISys Manufacturing handles purchasing, production, inventory control planning, scheduling, costing, and traceability. It is an all-in-one system that behaves like a unified system with QuickBooks.

MISys has established a cooperative integration with QuickBooks, so QuickBooks remains the accounting system, and all customer orders are entered in QuickBooks. MISys is constantly looking at QuickBooks, and it can see everything that is going on there. MISys identifies needs across the whole structure, calculates purchasing needs, helps create POS, sends the POS to vendors, receives those POS at the right time, and tracks the entire production process. Once MISys has completed a build of a finished good tracking everything that it took to make it, it hands that finished good back to QuickBooks as a costed finished good inventory item.

MISys tracks whatever costs and whatever variables a manufacturer wants to capture. It can capture every possible thing that could happen between when a build starts and when it finishes. MISys accurately costs that into what it sends to QuickBooks as a finished good. It also takes over purchasing because it has much deeper purchasing functionality that is integrated into its planning system. When a bill is received from a vendor, MISys instantly creates a bill to be paid in QuickBooks. This keeps the bookkeeping function in QuickBooks while still allowing manufacturers to function efficiently.

Integration of MISys with QuickBooks

MISys Manufacturing is a deep manufacturing add-on that is specifically built to work with QuickBooks. The integration of MISys with QuickBooks is a cooperative integration that allows QuickBooks to do the things that it already does well, such as accounting and sales systems.

MISys handles the operations side of the business, including purchasing, production, inventory control planning, scheduling, costing traceability, and more. MISys is constantly looking at QuickBooks and is able to respond to it. The integration is designed to avoid synchronization, treating QuickBooks almost as an extension of MISys's own system.

MISys and QuickBooks are always on the same page, and MISys can see everything that's going on in QuickBooks. MISys is able to make production recommendations based on past sales activity, quotes, and customer orders entered in QuickBooks. MISys can even calculate purchasing needs, create POS, send those POS to vendors, receive those POS at the right time, and track the entire production process.

Once MISys has completed a build of a finished good, tracking everything that it took to make it, it hands that finished good back to QuickBooks as a costed finished good inventory item. MISys is able to track whatever costs and variables the user wants to capture, including labor costs and overhead hours. MISys is a dedicated production system that captures every possible thing that could happen between when you start and when you finish a build, accurately costing that into what is sent to QuickBooks as a finished good.

MISys takes over purchasing because it has much deeper purchasing functionality that is integrated into its planning system. However, you still have to pay your bills in QuickBooks, and MISys never wants there to be any duplicate data entry. When you get a bill from a vendor, you can go to a special screen in MISys where you can compare what you're being billed with what MISys will show you as having received previously. Once you confirm that and hit a button, MISys will instantly create a bill to be paid in QuickBooks. This keeps the bookkeeping function in QuickBooks while still allowing you to function in MISys.

In summary, the integration of MISys with QuickBooks is a cooperative integration that allows QuickBooks to handle accounting and sales systems while MISys handles the operations side of the business. MISys and QuickBooks are always on the same page, and MISys is able to make production recommendations, calculate purchasing needs, and track the entire production process. Once a finished good is completed, MISys hands it back to QuickBooks as a costed finished good inventory item. The integration is designed to avoid synchronization and keep both MISys and QuickBooks always on the same page.

Cooperative Integration Strategy

As a manufacturing add-on specifically built to work with QuickBooks, MISys represents the last stop for companies with intensive manufacturing needs but who are not ready to spend six figures on a full manufacturing ERP. Our software has a cooperative integration with QuickBooks, which means we've established a relationship where QuickBooks acts as an extension of our own system.

We allow QuickBooks to do what it already does well, such as accounting and sales systems, while MISys handles the operations side of the business, including purchasing, production, inventory control planning, scheduling, costing, and traceability.

Our integration with QuickBooks is not an afterthought; we constantly look at QuickBooks and respond to what's going on there. This enables MISys users to have needs on the customer-facing side, such as CRM systems or EDI or e-commerce integrations. By leaving the sales side in QuickBooks, any QuickBooks-compatible solution on that side will be fully compatible with MISys.

MISys is an all-in-one system that behaves like a unified system, even though it's a different program than QuickBooks. We leverage the tools that are already in QuickBooks, tracking more details on the production and purchasing side. We track whatever costs and variables our users want to capture, accurately costing that into what we're sending to QuickBooks as a finished good.

We also take over purchasing because we have much deeper purchasing functionality integrated into our planning system. But we still want to avoid any duplicate data entry with our set up with QuickBooks. When you get a bill from a vendor, you can compare it with what MISys shows you have received previously. Once you confirm that and hit a button, MISys will instantly create a bill to be paid in QuickBooks, so you're still cutting your checks and paying your bills in QuickBooks the way you already would be if you're using QuickBooks now.

Overall, our cooperative integration strategy with QuickBooks allows us to keep MISys and QuickBooks always on the same page, cleanly dividing labor so that accounting is still happening in QuickBooks, but the operations side of the business is handled by MISys.

Flow Chart Explanation

As a manufacturing add-on specifically built to work with QuickBooks, MISys offers a cooperative integration with QuickBooks Online and QuickBooks Enterprise. The primary goal of this integration is to avoid synchronization and treat QuickBooks as an extension of MISys's own system.

Here's how the MISys and QuickBooks integration works:

• QuickBooks remains the accounting system, handling AR, AP, GL, and sales. All customers, customer orders, and invoicing happen only in QuickBooks.
• MISys handles the operations side of the business, including purchasing, production, inventory control planning, scheduling, costing, and traceability.
• When customers place an order in QuickBooks, MISys can see that order and make production recommendations based on past sales activity, quotes, and forecasting.
• For manufacturers with multi-level bills of materials, MISys identifies needs across the whole structure and calculates purchasing needs, creates POs, sends them to vendors, and tracks the entire production process.
• Once MISys completes a build of a finished good and tracks everything it took to make it, it hands that finished good back to QuickBooks as a costed finished good inventory item.
• MISys captures every possible cost and variable, including labor cost, overhead hours, scrap, yield variations, and changes to the bill of material.

In addition to the primary integration points, MISys also takes over purchasing and creates bills to be paid in QuickBooks to avoid duplicate data entry. This keeps the accounting function in QuickBooks while still allowing MISys to handle deeper purchasing functionality and integrated planning.

Overall, the MISys and QuickBooks integration offers manufacturers an all-in-one solution that leverages the tools already in QuickBooks while tracking more details on the production and purchasing side.

QuickBooks as Accounting and Sales System

As a QuickBooks consultant, I have found that many third-party software systems claim to integrate with QuickBooks Online and Enterprise, but often only bring over summary information. However, MISys Manufacturing is a deep manufacturing add-on specifically built to work with QuickBooks. It represents the furthest extent that companies with intensive manufacturing needs can take QuickBooks without having to spend six figures on a full manufacturing ERP system.

MISys was developed to work alongside QuickBooks, establishing a cooperative integration with QuickBooks. This integration is designed to avoid synchronization, treating QuickBooks almost as an extension of the MISys system. QuickBooks remains the accounting and sales system, with all customer information and orders entered in QuickBooks. MISys constantly monitors QuickBooks, responding to changes and making production recommendations based on sales activity.

MISys handles the operations side of the business, including purchasing, production, inventory control planning, scheduling, costing, and traceability. It accurately tracks all costs and variables, including labor costs and overhead hours, to provide a costed finished good inventory item in QuickBooks.

MISys also takes over purchasing, creating bills to be paid in QuickBooks instantly, without any duplicate data entry. This cleanly divides labor, with accounting still happening in QuickBooks and MISys handling the operations side.

Overall, MISys Manufacturing offers an all-in-one solution for manufacturers with intensive manufacturing needs, providing a deep manufacturing add-on that works alongside QuickBooks to streamline operations and improve efficiency.

MISys as Operations Management

MISys Manufacturing is a deep manufacturing add-on specifically built to work alongside QuickBooks. It represents the last stop for companies with intensive manufacturing needs that are not yet ready to invest in a full manufacturing ERP. MISys was developed specifically to work alongside QuickBooks, and the two systems have a cooperative integration. The integration is designed to avoid synchronization and to treat QuickBooks as an extension of the MISys system.

MISys handles purchasing, production, inventory control planning, scheduling, costing, and traceability. It is an all-in-one system that behaves like one kind of unified system. MISys is responsible for the operations side of the business, while QuickBooks handles the accounting and sales systems.

MISys is constantly looking at QuickBooks, and it can see everything that is going on there. It can respond to the information and make production recommendations based on past sales activity, quotes, and customer orders. MISys identifies needs across the whole structure, calculates purchasing needs, helps create POS, sends the POS to vendors, receives those POS at the right time, and tracks the entire production process.

Once MISys has completed a build of a finished good, it hands that finished good back to QuickBooks as a costed finished good inventory item. MISys tracks every possible thing that could happen between when a build starts and when it finishes, accurately costing that into what is sent to QuickBooks as a finished good. MISys can track whatever costs and variables the user wants to capture, including labor costs and overhead hours.

MISys also takes over purchasing, creating a special screen where users can compare what they are being billed with what MISys shows as received previously. Once confirmed, MISys instantly creates a bill to be paid in QuickBooks. This keeps the bookkeeping function in QuickBooks while still allowing users to function in MISys.

Overall, MISys offers an all-in-one solution for manufacturers with intensive manufacturing needs, providing deep manufacturing functionality while working alongside QuickBooks for accounting and sales systems.

Production Recommendations and Sales Activity

As a manufacturing add-on specifically built to work with QuickBooks, MISys offers an integration with QuickBooks that goes beyond just bringing over summary information. MISys has established a cooperative integration with QuickBooks to avoid synchronization and treat QuickBooks almost as an extension of its own system.

MISys allows QuickBooks to remain the sales system, where all customers live and where customer orders are entered and invoiced. MISys constantly looks at QuickBooks, sees everything that's going on there, and responds to it. This enables MISys users to have needs on the customer-facing side, such as a CRM system or e-commerce integrations. By leaving the sales side in QuickBooks, any QuickBooks-compatible solution on that side is fully compatible with MISys.

MISys handles the operations side of the business, including purchasing, production, inventory control planning, scheduling, costing, and traceability. When customers place an order, it is entered in QuickBooks, and MISys can see that order, past sales activity, quotes, and make production recommendations. It doesn't matter if a manufacturer is make-to-order, make-to-stock, or make-to-forecast, MISys takes a cue from QuickBooks with visibility into the sales activity in QuickBooks to figure out what needs to get made. MISys identifies needs across the whole structure, calculates purchasing needs, helps create POS, sends the POS to vendors, receives those POS at the right time, and tracks the entire production process.

MISys accurately costs everything that could happen between when a build starts and when it finishes, including tracking labor cost, overhead hours, scrap or yield variations, and changes to the bill of material. Once MISys has completed a build of a finished good, tracking everything that it took to make it, it hands that finished good back to QuickBooks as a costed finished good inventory item. QuickBooks can track the cost of each unit produced, and when an invoice is made in QuickBooks, it shows exactly how much money was made by product, by customer, and by order.

MISys also takes over purchasing, as it has much deeper purchasing functionality that is integrated into its planning system. However, paying bills is still done in QuickBooks, and MISys ensures that there is no duplicate data entry by allowing users to compare what they are being billed with what MISys shows they have received previously. Once confirmed, MISys instantly creates a bill to be paid in QuickBooks, allowing users to cut their checks and pay their bills in QuickBooks the way they already would be if they were using QuickBooks. This keeps the bookkeeping function in QuickBooks while still allowing users to function with MISys.

Inventory Control and Cost Tracking

As a manufacturing add-on specifically built to work with QuickBooks, MISys Manufacturing handles the operations side of the business, including purchasing, production, inventory control planning, scheduling, costing, and traceability. MISys is designed to be a cooperative integration with QuickBooks, treating QuickBooks almost as an extension of its own system.

MISys is constantly looking at QuickBooks, seeing everything that's going on there, and responding to it. The accounting system, including AR, AP, and GL, lives completely in QuickBooks, while the sales systems, including all customers, orders, and invoicing, happen only in QuickBooks. By leaving the sales side in QuickBooks, MISys enables any QuickBooks compatible solution on that side to be fully compatible with MISys, leaving that whole side completely open to users.

MISys identifies needs across the whole structure, even for those manufacturers with multi-level bills of materials, and then calculates the purchasing needs, helps create POS, sends the POS to vendors, receives those POS at the right time, and tracks the entire production process. Once MISys has completed a build of a finished good, tracking everything that it took to make it, it hands that finished good back to QuickBooks as a costed finished good inventory item.

MISys tracks every possible thing that could happen between when a build starts and when it finishes, accurately costing that into what it sends to QuickBooks as a finished good. MISys is able to capture every possible cost and variable that users want to capture, including time and labor spent on each stage, overhead, variables like scrap or yield variations, or even changes to the bill of material.

MISys takes over purchasing because it has much deeper purchasing functionality, integrated into its planning system. However, users still have to pay their bills in QuickBooks, and MISys never wants there to be any duplicate data entry at any point with its setup with QuickBooks. Therefore, when users get a bill from a vendor, they go to a special screen in MISys where they can compare what they're being billed with what MISys shows they actually received previously, ensuring that it matches what they ordered and the price they expected to pay. Once they confirm that and hit a button, MISys instantly creates a bill to be paid in QuickBooks, keeping the bookkeeping function in QuickBooks while still allowing users to function in MISys.

Cost Tracking Variables

As a QuickBooks consultant, I have worked with MISys Manufacturing to identify the top reasons why manufacturers choose MISys with QuickBooks Online or QuickBooks Enterprise. One of the key benefits of using MISys is its ability to track cost variables in a detailed and accurate manner.

MISys is specifically built to work alongside QuickBooks, allowing for a cooperative integration that avoids synchronization issues. QuickBooks remains the accounting and sales system, while MISys handles the operations side of the business, including purchasing, production, inventory control planning, scheduling, costing, and traceability.

MISys accurately tracks all costs and variables, including labor cost, overhead hours, scrap, yield variations, and changes to the bill of material. This level of detail is crucial for manufacturers with multiple stages of production who want to know exactly how much time and labor they are spending on each stage and what their overhead costs are.

Once MISys has completed a build of a finished good, it hands that finished good back to QuickBooks as a costed finished good inventory item. This leverages the inventory control tools already in QuickBooks, allowing for accurate tracking of the cost of each unit produced. When invoicing in QuickBooks, manufacturers can see exactly how much money they made by product, by customer, and by order.

MISys also takes over purchasing, creating a seamless integration with QuickBooks that avoids any duplicate data entry. When a bill is received from a vendor, manufacturers can compare it with what MISys shows as having been received previously, ensuring that it matches what was ordered and the expected price. Once confirmed, MISys instantly creates a bill to be paid in QuickBooks, allowing manufacturers to continue cutting checks and paying bills in QuickBooks as they normally would.

Overall, MISys' ability to accurately track cost variables and integrate seamlessly with QuickBooks makes it an ideal solution for manufacturers with intensive manufacturing needs who may not be ready to spend six figures on a full manufacturing ERP.

Finalizing and Costing Finished Goods

As a manufacturing add-on specifically built to work with QuickBooks, MISys handles purchasing, production, inventory control planning, scheduling, costing, and traceability for those companies that have some really intensive manufacturing needs but maybe aren't quite ready to spend six figures on a full manufacturing ERP.

Once MISys has completed a build of a finished good, tracking everything that it took to make it, it hands that finished good back to QuickBooks as a costed finished good inventory item. MISys is able to capture every possible thing that could happen between when you start and when you finish a build. It accurately costs that into what we're sending to QuickBooks as a finished good.

MISys is able to track whatever costs and whatever variables you want to capture. If you're a pretty simple manufacturer and you don't have to track all that, you don't have to in MISys. But, a lot of MISys users have multiple stages of production and they want to know exactly how much time and labor they're spending on each stage, what their overhead is, variables like scrap or yield variations or even changes to the bill of material.

MISys as a dedicated production system is able to capture every possible thing that could happen between when you start and when you finish a build. It accurately costs that into what we're sending to QuickBooks as a finished good.

MISys leverages the tools that are already in QuickBooks. It's just tracking more details on the production and purchasing side. The inventory control where, in QuickBooks, it's able to track the cost of each unit produced. When you invoice in QuickBooks like you normally would, you can see exactly how much money you made by product, by customer, by order.

MISys is just trying to avoid synchronization. It doesn't want to do everything in its system and then try to have to reflect the same information in two different places instead. It's trying to treat QuickBooks almost as an extension of its own system and have them cooperate together.

In practice, when customers want to place an order with you, that order will be entered in QuickBooks. And MISys can see that order. It can also see things like past sales activity if you want to do forecasting or sales projections, it can see quotes if you want to look at your quotes to drive projections. It can essentially make production recommendations and it doesn't matter if you're a make-to-order custom manufacturer, if you're make-to-stock or make-to-forecast. All MISys is doing is taking a cue from QuickBooks with visibility into the sales activity in QuickBooks to figure out what needs to get made.

MISys identifies needs across the whole structure, even for those manufacturers that are a little bit more complicated and have multi-level bills of materials. Then it calculates what your purchasing needs are, helps you create POS, sends the POS to your vendors, receives those POS at the right time, and tracks the entire production process.

Additional Integration Points

Aside from the seamless integration of MISys with QuickBooks Online and QuickBooks Enterprise, there are other integration points that keep both systems on the same page.

One of these points is the purchasing process. MISys has a deeper purchasing functionality that is integrated into its planning system. However, QuickBooks is still used to pay bills. To avoid duplicate data entry, MISys has a special screen where the user can compare the bill with what MISys has received previously. Once confirmed, MISys will instantly create a bill to be paid in QuickBooks, allowing for a clean division of labor while ensuring that the accounting is still happening in QuickBooks.

Another important integration point is the customer-facing side of the business. By leaving the sales side in QuickBooks, any QuickBooks-compatible solution on that side will be fully compatible with MISys. This allows for more flexibility in choosing a CRM system, EDI, or e-commerce integrations.

Overall, MISys' cooperative integration with QuickBooks ensures that both systems work together seamlessly, allowing manufacturers with intensive manufacturing needs to get the most out of QuickBooks Online and QuickBooks Enterprise without having to spend six figures on a full manufacturing ERP.

Purchasing and Bill Payment Process

As a deep manufacturing add-on specifically built to work with QuickBooks, MISys Manufacturing offers a cooperative integration with QuickBooks Online and QuickBooks Enterprise. Our integration with QuickBooks is designed to avoid synchronization, treating QuickBooks almost as an extension of our own system. QuickBooks remains the accounting and sales system, while MISys handles the operations side of the business, including purchasing, production, inventory control planning, scheduling, costing, and traceability.

When customers place an order with you, that order will be entered in QuickBooks, and MISys can see that order. MISys can also see past sales activity, quotes, and make production recommendations. MISys identifies needs across the whole structure, even for manufacturers with multi-level bills of materials, and calculates purchasing needs. We help you create POS, send the POS to your vendors, receive those POS at the right time, and track the entire production process.

Once MISys has completed a build of a finished good, tracking everything that it took to make it, we hand that finished good back to QuickBooks as a costed finished good inventory item. We leverage the tools that are already in QuickBooks, tracking more details on the production and purchasing side. We track whatever costs and whatever variables you want to capture, accurately costing that into what we're sending to QuickBooks as a finished good.

MISys takes over purchasing because we have much deeper purchasing functionality and it's integrated into our planning system. But you still have to pay your bills in QuickBooks, and we never want there to be any duplicate data entry at any point with our set up with QuickBooks. When you get a bill from a vendor, you can compare what you're being billed with what MISys will show you as actually having received previously. Once you confirm that and hit a button, MISys will instantly create a bill to be paid in QuickBooks. That way, you're still cutting your checks and paying your bills in QuickBooks the way you already would be if you're using QuickBooks now. This keeps the bookkeeping function in QuickBooks, while still keeping you functioning.