QuickBooks Enterprise for Contractor Business
Streamline Your Projects, Manage Costs, and Boost Profits
QuickBooks Enterprise for Construction and Contractors offers specialized tools to manage projects, track job costs, and ensure profitability. From job costing to managing change orders, our solution helps you stay organized and in control of every project detail.
QuickBooks Enterprise for Contractors is designed to simplify the complex financial and operational needs of the construction industry. With features like job costing, project tracking, and change order management, it helps contractors stay on top of budgets, schedules, and profitability. Real-time insights ensure you can monitor expenses, track progress, and make informed decisions to keep projects on track.
Complete Solutions for Construction Projects from Estimates to Tracking
Whether you’re managing a small contracting business or large-scale projects, QuickBooks Enterprise scales to meet your needs. It integrates seamlessly with tools like payroll, time tracking, and inventory management, reducing administrative tasks and boosting efficiency. This powerful solution empowers contractors to focus on delivering quality work and growing their business.
QuickBooks Enterprise Key Features
for Contractors and Construction Industry
Advanced Job Costing Tools
With up-to-the-minute project information, you can react quickly when costs cut into your margins. Track estimated costs and actual costs, and strategically plan for future projects. Easily attach digital timesheet entries to projects, and assign different hourly rates as appropriate.
Customized chart of accounts
Get more insight into your business and easier preparation for tax season with the Contractor Chart of Accounts. Make informed decisions now and plan for the future with immediate access to important information like your work in progress, overages and shortages, labor, materials, and more.
TSheets Elite
TSheets Elite integrates seamlessly with QuickBooks Enterprise to provide advanced time tracking for contractors. Key features include GPS tracking for on-site employee monitoring, real-time job costing with accurate labor hours, and automated payroll integration. It streamlines scheduling, ensures compliance, and helps you manage project timelines effectively.
Customer PrePayments
Save time by easily recording and tracking customer prepayments on estimates and sales orders. Then automatically apply the payments when sales orders are converted to an invoice and reconcile them as a current liability instead of as negative accounts receivable. Keep track of all your ongoing projects with a report. And give customers peace of mind with proof of payment via print or email.
Change Order Functionality
Keep your clients in the loop and easily manage change orders. Track and highlight changes to existing estimates. View all change orders for each job and their resulting cost impacts.
Flexible Billing Rates
Assign different billing rates to your employees based on the job, difficulty of the task, an employee’s experience level, and other criteria. Easily bill one rate for your foreman and another for your workers.
Estimates
Track and record customer deposits on estimates. Turn estimates into invoices, billing by service items, percent complete, or dollar amount. View estimates versus actuals by job so you know what you can invoice for right now.
Schedule and Pay Bills Faster
Save time by scheduling and paying bills in QuickBooks. Use the funding source you choose and a digital or physical form your vendors prefer. QuickBooks automatically marks the bill paid and notifies you once the money is sent. Gain financial flexibility by paying vendors from a card or bank transfer, then having the money sent via physical check or bank transfer.
Work Orders
Create work orders from estimates and turn them directly into invoices so you get paid accurately and quickly. Plus, you can easily record and automatically track customer prepayments on estimates.
Linked Sales Order and Purchase Orders
Speed up order fulfillment by linking sales orders with associated purchases orders. A consolidated report gives you product delivery timeframes to increase customer satisfaction. Manage your inventory more efficiently by quickly identifying inbound delivery dates for sales order items.
Benefits of Using QuickBooks Enterprise for Contractors
Explore the robust features of Intuit QuickBooks Enterprise designed to simplify complex business operations with advanced inventory tracking, custom reporting, and industry-specific solutions.
Advanced Inventory Management
Advanced tool that helps manage inventory, including tracking, maintaining, and moving inventory.
- Real-Time Inventory Tracking: Monitor inventory levels and reorder points in real-time across multiple locations to prevent stockouts and overstocking.
- Barcode Scanning and Serial/Lot Tracking: Speed up inventory updates with barcode scanning and ensure product traceability with serial and lot tracking.
- Multi-Location Support and Transfer Management: Manage inventory transfers between warehouses and maintain accurate stock visibility across all locations.
Enhanced Reporting and Analytics
Access over 200 customizable reports, including job costing and inventory tracking. QuickBooks Advanced Reporting allows you to analyze data trends, compare job estimates to actuals, and customize metrics that are essential for strategic decisions.
- Customizable Reports: QuickBooks Enterprise Advanced Reporting offers fully customizable reports tailored to your business needs.
- Real-Time Insights: Access real-time data insights across multiple departments for informed decision-making.
- Data-Driven Automation: Automate complex data analysis and reporting, saving time and increasing accuracy.
Customizable Industry Editions
Tailored for specific industries—such as manufacturing, retail, construction, and nonprofits—these editions include specialized tools like job costing, sales order fulfillment, and advanced pricing tailored to each sector’s needs.
- Tailored Features: Each edition is customized with tools specific to your industry needs.
- Streamlined Processes: Simplify workflows with features designed for industry standards.
- Enhanced Reporting: Get industry-specific reports for deeper insights and compliance.
Payroll and Employee Management
The Diamond plan offers integrated advanced payroll with automated tax filing, direct deposit, and time tracking, making it easier to handle complex payroll operations.
- Automated Payroll Processing: Simplify payroll with automated calculations and tax filing.
- Time Tracking Integration: Track employee hours seamlessly for accurate payroll.
- Comprehensive Employee Records: Manage employee data and benefits in one secure system.
Multi-User Support and User Permissions
Designed for larger teams, Enterprise supports up to 40 users with customizable permissions, ensuring secure data access and collaboration across departments.
- Secure Access Control: Assign permissions to users based on roles for enhanced security.
- Efficient Collaboration: Multiple users can work simultaneously without data conflicts.
- Customizable User Roles: Tailor access levels to ensure team members see only what they need.
Field Service Management
A tool for dispatching technicians, managing work orders, and tracking time in real-time, especially beneficial for service-oriented businesses needing efficient on-field operations.
- Real-Time Scheduling: Assign and track jobs in real-time for efficient service delivery.
- Mobile Access: Enable field teams to update job status and capture data on the go.
- Improved Customer Communication: Keep customers informed with automatic updates and appointment reminders.
Accounts Receivable and Payable Management
Streamlines invoicing, bill payment, and expense tracking, reducing manual tasks and integrating seamlessly with QuickBooks Payments for fast, accurate transactions.
- Streamlined Invoicing: Easily create, send, and track invoices to ensure timely payments.
- Automated Bill Tracking: Monitor due dates and automate payments to avoid late fees.
- Comprehensive Cash Flow View: Get a clear snapshot of receivables and payables for better financial planning.
Improved Security and Control
With advanced security features, including role-based access and data encryption, sensitive information stays protected, meeting compliance requirements for larger businesses.
- Advanced Data Encryption: Protect sensitive data with robust encryption protocols.
- Custom User Permissions: Control access levels to maintain data integrity.
- Automated Backups: Ensure business continuity with regular, automated data backups.
Mobile and Cloud Access
While primarily desktop-based, cloud access allows businesses to access data remotely for enhanced flexibility.
- Access Anywhere: View and manage your business data from any device, anytime.
- Real-Time Updates: Keep data synced across mobile and desktop for seamless collaboration.
- Secure Cloud Storage: Store data securely in the cloud, minimizing risk and boosting accessibility.
24/7 Priority Circle Support
Access exclusive support channels with 24/7 assistance from QuickBooks specialists, designed to provide expert help at any time.
These features collectively enhance productivity, accuracy, and scalability, making QuickBooks Enterprise an ideal solution for growing businesses with complex needs.
- Dedicated Support: Access expert guidance anytime with 24/7 availability.
- Faster Resolutions: Get priority assistance to quickly resolve critical issues.
- Tailored Advice: Receive personalized support designed to fit your business needs.
Why QuickBooks Enterprise is Ideal for the Construction Industry
Built for Complex Construction Needs
QuickBooks Enterprise goes beyond standard accounting to address the unique complexities of construction businesses, offering tools to manage budgets, subcontractors, and multi-phase projects.
Enhances Profitability Through Accurate Costing
Accurate tracking of job costs and project expenses helps you identify profitable projects and areas of overspending, enabling better financial decisions.
Reduces Administrative Overhead
With automation for tasks like payroll, billing, and reporting, QuickBooks Enterprise reduces time spent on manual data entry, allowing your team to focus on core construction operations.
Provides Real-Time Financial Insights
QuickBooks Enterprise offers real-time visibility into project financials, helping you stay informed and make adjustments quickly to avoid overruns or delays.
Improves Collaboration Across Teams
The multi-user feature enables seamless collaboration between on-site teams and back-office staff, ensuring consistent communication and accurate data updates.
Scales as Your Business Grows
From small projects to large-scale operations, QuickBooks Enterprise can handle growing data needs, multiple users, and increased complexity as your business expands.
Customizable to Fit Your Business Model
Unlike generic accounting software, QuickBooks Enterprise can be customized to match your specific workflows, helping you manage unique challenges with ease.
Reduces Risk of Costly Errors
Automated features and integration with third-party tools minimize errors in payroll, job costing, and reporting, ensuring compliance and reducing financial risks.
Industry-Specific Support
QuickBooks Enterprise is supported by a network of construction-savvy advisors who can provide expert guidance, training, and troubleshooting tailored to your industry.
Delivers a High Return on Investment (ROI)
By streamlining processes, reducing errors, and providing actionable insights, QuickBooks Enterprise helps construction businesses save money and boost profits, delivering significant ROI.
Easily Adaptable
QuickBooks Enterprise is designed to adapt to the needs of construction businesses of all sizes. Whether you’re managing small projects or large-scale operations, its flexible features can scale with your growth. From customizing workflows to integrating with essential tools, it ensures your business processes run smoothly and efficiently.
Time and Cost Efficiency
Improve project visibility, reduce delays, and track financial performance to stay within budget.
QuickBooks Enterprise helps construction businesses save both time and money by automating routine tasks like payroll, billing, and reporting. With real-time financial insights and streamlined project management, contractors can avoid costly delays, reduce administrative overhead, and focus on delivering projects on time and within budget.
Get Started with Minding My Books
- Expert Consultation: Reach out to Minding My Books for expert guidance in setting up QuickBooks Enterprise for your construction business.
- Training and Support: We provide comprehensive training and ongoing support to ensure you're maximizing the software’s capabilities.
- Tailored Solutions: Our team will help configure QuickBooks Enterprise to fit your specific construction and contractor needs, ensuring streamlined operations and profitability.
